Avoid the cash flow surprises that could kill your business

Check out this article from our friends over at Xero to help you dodge some classic cash flow pitfalls. – WizeOwl

We all know that cash flow is king. But just how much sway does it have? Well, you might want to ask the nine out of 10 small businesses that have failed because of cash flow problems. That’s, right, according to D&B, 90% of small businesses close their doors because of poor cash flow management.

Cash flow management isn’t rocket science. Put simply, it means doing everything possible to ensure that money flows into your business as quickly as possible and exits it as slowly as possible. It also means keeping an eye on the future and taking steps to mitigate any potential issues that may creep in down the line.

Of course, it’s not all that simple. Hence the high business failure rate tied to cash flow problems. If you’re to avoid becoming just another statistic, check out these tips for avoiding surprises.

1. Profitability Doesn’t Equal Cash

Profitable businesses are just as likely to close their doors for cash flow reasons as unprofitable ones. If your costs are high or you’re reinvesting your profits back into your business then your cash flow can quickly become compromised.

2. Forecast, Forecast, Forecast

Get as much foresight as you can into when cash is forecasted to enter and exit the business. Cash flow forecasting is deeply important in this regard. Your cash flow forecast will not only help you understand your future cash situation it can help you spot any surprises and take steps to mitigate them before it’s too late.

3. Revenues isn’t Realized Until it’s in the Bank

Your monthly budget may be balanced and your P&L statement looks great, but if revenue doesn’t change hands (in the form of a client payment) before your monthly bills must be paid, then you may have a cash flow problem, albeit short-term.

4. Understand Seasonality

Business seasonality has a big impact on cash flow. If you run a seasonal business then many of your outgoings (inventory purchases, staffing costs) are made before you sell anything. Plan ahead and analyze trends closely so that you can identify highs and lows and manage your stock and hiring accordingly. Check out these tips for surviving business seasonality without cash flow problems.

5. Plan for the Unexpected

Unexpected expenses and emergencies such as illness, a natural disaster, the loss of your star sales person, and so on, can all impact your bottom line. Have a plan to prepare for these eventualities, whether it’s having a financial cushion, a succession plan, business insurance, or cross-training key sales personnel.

6. Become a Pro at Invoicing and Collections

Late paying clients are a real problem for small businesses. Here are just some of the stats:

  • Only 50% of companies pay on time (D&B)
  • 64% of small businesses report having invoices go unpaid for at least 60 days (NFIB)
  • 14% of small businesses cite late payments are their biggest concern (Kauffman Foundation)

Look for ways to overcome this burden by invoicing promptly (as close to the sale as possible), setting up invoice reminders,  and practice good invoicing hygiene. Collect and chase payments as soon as it looks like your payment terms may be in jeopardy.

7. Be Ready for Growth

With growth comes additional costs – inventory, equipment, marketing campaigns, etc. You can prepare your, without incurring cash flow issues, by breaking through some of the barriers that impede small business growth, including cash.

Want some help keeping an eye on your cash flow? Chat to us today.